Privacy Policy

QuadM Manpower Inc. (“QuadM,” “we,” “our,” or “us”) respects your right to privacy and is committed to protecting personal data in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), its implementing rules and regulations, and other applicable Philippine laws.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal data in connection with our local recruitment and hiring support services.

1. Who This Policy Covers

This Privacy Policy applies to:

• job applicants and prospective candidates;
• current and former employees, where relevant;
• employer-clients and their representatives;
• website visitors;
• suppliers, service providers, and business contacts; and
• other individuals who communicate or transact with QuadM.

2. Personal Data We Collect

Depending on your relationship with QuadM, we may collect the following:

A. From job applicants and candidates

• full name, address, email address, mobile number, and other contact details;
• date of birth, age, nationality, civil status, and gender, where relevant and lawful;
• resume or curriculum vitae;
• educational background, training, certifications, licenses, and skills;
• employment history, references, and interview notes;
• government-issued identification details, tax or statutory numbers, where required by law or legitimate hiring needs;
• compensation expectations and work preferences; and
• other information voluntarily submitted in connection with recruitment.

B. Sensitive personal information

Where lawful and necessary, we may process sensitive personal information, such as health-related data, government-issued identifiers, or background verification information, only:

• with your consent when required;
• when necessary for compliance with law;
• when necessary for establishing, exercising, or defending legal claims; or
• on another lawful basis recognized under Philippine law.

C. From employer-clients and business contacts

• name, job title, company name, company address, email address, and phone number;
• recruitment requests, job specifications, billing or account details; and
• communications, feedback, and records of transactions with QuadM.

D. From website and device use

• IP address;
• browser type and device information;
• pages visited, form submissions, and time spent on the site; and
• limited technical or cookie-related data needed for website functionality, security, and administration.

3. How We Collect Personal Data

We may collect personal data through:

• job application forms, resumes, emails, and interviews;
• employer service inquiries and service agreements;
• phone calls, meetings, and online communications;
• website contact forms and website usage logs; and
• lawful third-party sources, such as references, client-employers, or public professional profiles, where appropriate.

4. Why We Process Personal Data

We process personal data for legitimate and lawful purposes, including:

• evaluating applicants for current or future job opportunities;
• matching candidates with employer requirements;
• contacting applicants regarding vacancies, interviews, assessments, or status updates;
• endorsing qualified candidates to employer-clients;
• conducting lawful screening, verification, and recruitment administration;
• managing client accounts, service delivery, billing, and business communications;
• maintaining records and internal reporting;
• protecting the security and integrity of our website, systems, personnel, and records;
• complying with legal, regulatory, tax, labor, and government-reporting requirements; and
• establishing, exercising, or defending legal claims.

5. Legal Bases for Processing

Depending on the situation, QuadM may process personal data based on:

• your consent;
• the need to take steps at your request before entering into a contract;
• the performance of a contract;
• compliance with a legal obligation;
• the protection of lawful rights and interests; or
• legitimate interests of QuadM or a third party, provided these are not overridden by your fundamental rights and freedoms.

6. How We Share Personal Data

We may share personal data only when reasonably necessary and on a lawful basis, including with:

• employer-clients considering a candidate for employment;
• third-party service providers supporting hosting, email, HR, payroll, communications, document storage, or recruitment operations;
• professional advisers, auditors, insurers, or legal counsel;
• government agencies, courts, regulators, or law enforcement when required by law or lawful process; and
• other parties with your consent or as otherwise allowed by law.

QuadM does not sell personal data.

7. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected, or as required or permitted by law.

As a general rule:

• applicant records may be retained for current recruitment, future openings, talent pooling, legal compliance, and dispute management, subject to lawful retention periods;
• employer and transaction records may be retained for contract administration, accounting, audit, and legal compliance; and
• website and technical logs may be retained for security, troubleshooting, and operational purposes.

When retention is no longer necessary, we will securely delete, dispose of, anonymize, or de-identify the data, subject to legal requirements.

8. Your Rights as a Data Subject

Subject to the Data Privacy Act of 2012 and applicable rules, you may have the right to:

• be informed about how your personal data is processed;
• access your personal data;
• correct inaccurate or incomplete personal data;
• object to certain processing, where applicable;
• suspend, withdraw, or order the blocking, removal, or destruction of personal data in proper cases;
• obtain a copy of your data in a portable format, where applicable;
• withdraw consent, where processing is based on consent;
• lodge a complaint with QuadM or the National Privacy Commission; and
• claim damages where authorized by law.

We may request proof of identity before acting on a request.

9. Security Measures

QuadM uses reasonable and appropriate organizational, physical, and technical security measures to protect personal data against loss, misuse, unauthorized access, disclosure, alteration, or destruction.

These measures may include:

• restricted access to records;
• use of passwords, access controls, and secure systems;
• staff confidentiality obligations;
• vendor controls where applicable; and
• process controls for storage, sharing, and disposal of records.

No system is completely secure, but we work to reduce risks and respond appropriately to security incidents.

10. Cross-Border Processing

QuadM primarily handles local recruitment in the Philippines. However, some technology providers or storage systems may process or store data outside the Philippines. Where cross-border processing occurs, we will take reasonable steps to ensure that appropriate safeguards consistent with Philippine data privacy requirements are in place.

11. Minors

Our recruitment services are generally intended for individuals of legal working age under Philippine law. We do not knowingly collect personal data from minors for employment purposes except where lawful and properly authorized.

12. Cookies and Website Tools

Our website may use necessary cookies or similar technologies for basic functionality, security, and analytics of website performance. If optional cookies or tracking tools are later implemented, QuadM may provide additional notice or consent mechanisms where required.

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in law, regulation, technology, or our business practices. The revised version becomes effective when posted, unless a different date is stated.

14. Contact Us

If you have questions, requests, or complaints regarding this Privacy Policy or our handling of personal data, you may contact:

QuadM Manpower Inc.
541 G&D Bldg., San Martin de Porres St. corner Saint Jude St., San Antonio, Parañaque City, Philippines
quadmcareers@gmail.com
0998-983-4942

If your concern is not resolved, you may also contact the National Privacy Commission of the Philippines through its official channels.